User Permissions Overview
User permissions in Tented control what users can see, create, edit, and manage within your workspace. Understanding and properly configuring permissions is essential for maintaining security, collaboration, and workflow efficiency.Permission Levels
Admin Permissions
Full Workspace Access:- User Management: Invite, edit, and remove users
- Billing Access: View and manage subscription
- Settings Control: Modify workspace settings
- Data Access: Full access to all data
- Security Settings: Configure security options
- Integration Management: Set up third-party integrations
- Backup and Recovery: Manage data backups
- Audit Access: View all audit logs
- All Tents: Create, edit, and delete any tent
- All Forms: Access all form submissions
- All Analytics: View all performance data
- Publishing Control: Publish/unpublish any tent
Editor Permissions
Content Creation:- Tent Creation: Create new tents
- Tent Editing: Edit assigned tents
- Tent Publishing: Publish tents
- Form Management: Handle form submissions
- Tent Data: Access tent content and settings
- Form Submissions: View and export form data
- Analytics: View tent performance metrics
- Reports: Generate and export reports
- Team Communication: Participate in team discussions
- Content Sharing: Share tents with team members
- Feedback: Provide and receive feedback
- Version Control: Access tent version history
Viewer Permissions
Read-Only Access:- Tent Viewing: View published tents
- Data Viewing: View tent data and analytics
- Form Data: View form submission data
- Reports: View generated reports
- Data Export: Export tent data
- Form Export: Export form submissions
- Report Export: Export analytics reports
- Code Export: Download tent code
- Preview Access: Preview tents before publishing
- Comment Access: Add comments to tents
- Share Access: Share tent previews
- Download Access: Download tent files
Granular Permissions
Tent-Level Permissions
Tent Access Control:- Own Tents: Full access to created tents
- Assigned Tents: Access to specifically assigned tents
- Team Tents: Access to team-shared tents
- All Tents: Access to all workspace tents
- Create: Permission to create new tents
- Edit: Permission to modify tent content
- Publish: Permission to publish tents
- Delete: Permission to remove tents
- Settings Access: Modify tent settings
- Brand Settings: Change branding options
- Form Settings: Configure form options
- Analytics Access: View tent analytics
Form-Level Permissions
Form Access:- View Submissions: See form submission data
- Export Data: Export form submission data
- Manage Forms: Configure form settings
- Delete Submissions: Remove submission data
- Form Creation: Create new forms
- Form Editing: Modify existing forms
- Form Publishing: Publish form changes
- Form Deletion: Remove forms
Analytics Permissions
Analytics Access:- View Analytics: Access performance data
- Export Reports: Generate and export reports
- Custom Reports: Create custom analytics
- Real-Time Data: Access live analytics
- Share Reports: Share analytics with team
- Public Reports: Create public reports
- Scheduled Reports: Set up automated reports
- Report Permissions: Control report access
Permission Inheritance
Role-Based Inheritance
Default Permissions:- Users inherit permissions from their role
- Role changes update all permissions
- Custom permissions override role defaults
- Permission conflicts resolved by hierarchy
- Override specific permissions for users
- Maintain role-based defaults
- Granular control over access
- Audit trail for permission changes
Workspace-Level Permissions
Workspace Access:- Full Access: Complete workspace access
- Limited Access: Restricted workspace areas
- Read-Only Access: View-only workspace
- No Access: Blocked from workspace
- All Features: Access to all functionality
- Core Features: Basic tent creation
- Limited Features: Restricted functionality
- Custom Features: Specific feature access
Permission Management
Setting Permissions
User Permission Assignment:- Navigate to user management
- Select user to modify
- Click “Permissions” or “Edit”
- Configure specific permissions
- Save permission changes
- Go to role management
- Select role to modify
- Configure role permissions
- Apply to all users with role
- Notify users of changes
Permission Templates
Pre-Built Templates:- Marketing Team: Content creation and analytics
- Sales Team: Lead management and reporting
- Executive: High-level analytics and oversight
- Client: Limited viewing and export access
- Create custom permission sets
- Save templates for reuse
- Apply to multiple users
- Maintain consistency across team
Security Considerations
Access Control Best Practices
Principle of Least Privilege:- Grant minimum necessary permissions
- Regular permission reviews
- Remove unused permissions
- Monitor permission usage
- Separate creation and approval
- Different users for different functions
- Audit trail for all changes
- Regular access reviews
Permission Auditing
Regular Audits:- Quarterly permission reviews
- Verify permission appropriateness
- Check for unused permissions
- Validate access needs
- Permission Matrix: Who has what access
- Permission Changes: Track permission updates
- Access Logs: Monitor permission usage
- Compliance Reports: Ensure compliance
Advanced Permission Features
Conditional Permissions
Time-Based Access:- Permissions active during business hours
- Temporary permission grants
- Scheduled access changes
- Automatic permission expiration
- IP address restrictions
- Geographic access controls
- VPN requirements
- Mobile device restrictions
Dynamic Permissions
Context-Aware Access:- Permissions based on project
- Dynamic role assignments
- Temporary access grants
- Context-sensitive permissions
- Permissions change with workflow stage
- Approval-based access
- Process-driven permissions
- Status-dependent access
Permission Troubleshooting
Common Issues
Access Denied Errors:- Check user permissions
- Verify role assignments
- Review workspace access
- Contact administrator
- Resolve conflicting permissions
- Check permission hierarchy
- Verify role assignments
- Review custom overrides
- Review permission grants
- Check role assignments
- Verify workspace settings
- Audit access logs
Permission Debugging
Permission Testing:- Test permissions with different users
- Verify permission inheritance
- Check custom overrides
- Validate role assignments
- Monitor permission usage
- Track access patterns
- Identify permission issues
- Generate access reports
Compliance and Governance
Regulatory Compliance
Data Protection:- GDPR: European data protection compliance
- CCPA: California privacy compliance
- HIPAA: Healthcare data protection
- SOX: Financial data compliance
- Regular access reviews
- Permission documentation
- Compliance reporting
- Audit trail maintenance
Permission Documentation
Permission Policies:- Document permission standards
- Define role responsibilities
- Establish access procedures
- Maintain permission matrix
- Permission training for users
- Security awareness programs
- Best practices education
- Regular policy updates
Best Practices
Permission Design
Logical Permission Structure:- Organize permissions by function
- Use clear permission names
- Maintain permission hierarchy
- Document permission purposes
- Design for growth
- Flexible permission system
- Easy permission management
- Automated permission updates
Permission Maintenance
Regular Reviews:- Quarterly permission audits
- Annual access reviews
- Continuous monitoring
- Proactive permission management
- Remove unused permissions
- Consolidate similar permissions
- Optimize permission performance
- Streamline permission management
Back to Configuring Tented
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